Automation of Invoice Processing using RPA

Project Overview and Challenges

  • The client is one of the largest manufacturing company in the USA.
  • The client every day receives hundreds of invoices from vendors in PDF format.
  • Capturing of this data from all the invoices is a huge task and time consuming for the data entry process.  
  • The client wants to automate invoice processing to save a serious amount of time, money and also improve invoicing accuracy.
Challenges

Solution Implemented

  • Developed software BOTS  to constantly monitor Emails.
  • Once the BOT detects the presence of an invoice in the mail, it downloads the attachments and saves it in the specified location.
  • BOT then begin to extract information ( using OCR ) from the pdf document and saves in excel format.
  • Once the data extraction is completed, BOT logins to enterprise application and start processing the invoices one-by-one by entering the data into the application.
  • Once the invoice is processed and validated BOT closes the application securely.
Process Point - Solution

Benefits Delivered

  • Faster data Capture
  • 24/7 Automation
  • No more lost or misfield invoice
  • Low cost
  • Zero Manual prone errors
  • 100% Productivity achieved
Benefits