Automation of Invoice Processing using RPA
Project Overview and Challenges
- The client is one of the largest manufacturing company in the USA.
- The client every day receives hundreds of invoices from vendors in PDF format.
- Capturing of this data from all the invoices is a huge task and time consuming for the data entry process.
- The client wants to automate invoice processing to save a serious amount of time, money and also improve invoicing accuracy.
Solution Implemented
- Developed software BOTS to constantly monitor Emails.
- Once the BOT detects the presence of an invoice in the mail, it downloads the attachments and saves it in the specified location.
- BOT then begin to extract information ( using OCR ) from the pdf document and saves in excel format.
- Once the data extraction is completed, BOT logins to enterprise application and start processing the invoices one-by-one by entering the data into the application.
- Once the invoice is processed and validated BOT closes the application securely.
Benefits Delivered
- Faster data Capture
- 24/7 Automation
- No more lost or misfield invoice
- Low cost
- Zero Manual prone errors
- 100% Productivity achieved